Why should you backup Microsoft 365 ?

Why should you backup Microsoft 365 ?

Protect Your Data—Protect Your Business


Your business constantly creates data that fuels your operations and growth. So, who is responsible for protecting and backing it up?


Many believe Microsoft maintains all your Microsoft 365™ data. However, this is not entirely accurate. Microsoft does have retention policies on the various aspects of 365 (Email, SharePoint, OneDrive) – so that data is retained if deleted (usually for 93 days for SharePoint data).

This doesn’t guard against data being encrypted (by cyber-attack) – nor data deleted (either intentionally or maliciously) that is not noticed before the end of the retention period. Therefore, businesses using Microsoft 365 should implement a 365-specifc backup solution.

Adding this vital online backup service can help protect you from security incidents such as ransomware and business email compromise, as well as file and account deletions that exceed the default Microsoft retention policies. With Backup for Microsoft 365, we can help you recover files and accounts at any time, even if they are accidentally or maliciously deleted by an insider or external cybercriminal.

Automated Backups to protect your data


We will manage your Backup for Microsoft 365 to:


We can provide a third party backup solution which will backup your 365 data to a secure data centre (UK based) using the following schedule:

  • Back up Microsoft 365 Exchange every four hours


  • Back up Microsoft 365 OneDrive every six hours


  • Back up Microsoft 365 SharePoint every six hours.


Retain and Recover your data


We will use the solution to help ensure you can:


  • Recover the data you want swiftly and easily


  • Meet retention requirements for data storage


  • Retain and recover Microsoft 365 Exchange email, calendars, contacts, and tasks for seven years


  • Retain and recover Microsoft 365 OneDrive data for seven years


  • Retain and recover Microsoft 365 SharePoint data and permissions for seven years


  • Avoid lost time, reduced productivity, and frustration while trying to recover irrecoverable data, such as expired or permanently deleted files and sites


  • Maintain effective business continuity by recovering files, ranging from individual requests to complete employee or business reinstalls.




Using Backup for Microsoft 365 can help protect your business and data against accidental and malicious acts of file and account deletion. If this online backup service helps you restore your business after a security incident such as ransomware or disgruntled staff, the ROI on your investment will be exponential.

Protect your business and productivity. Get peace of mind from as little as £3 per user per month – knowing you can recover your Microsoft 365 data for any reason, at any time. Start today.

Fill in the form below, and we’ll get in touch to discuss how you can secure your business data.

Simon Tonks

Owner and MD of Synium who loves his job, his life and the wondrous outdoors - especially when on a bike of any kind (but preferably on a mountain bike going downhill fast).Please get in touch if there is anything IT related I can help you with (or if you want to talk bikes :-)